LPG360 Privacy, Data Integrity & Security Policy

Effective date: 26 July 2026

This policy explains how LPG360.com (“LPG360”, “we”, “us” or “the Platform”) handles personal information when people search for LPG jobs, build professional profiles, recruit candidates, manage country workflows, contribute industry content or otherwise use our services.

1. Scope and our role

LPG360 operates a managed, country-aware LPG careers and industry platform. Depending on the activity, LPG360 may act as the organization deciding why and how Platform data is processed, while an employer may separately control information it receives for its own recruitment process. Employers remain responsible for their independent legal obligations.

2. Information we collect

• Account information: name, email address, telephone number, authentication status, role and security events.
• Candidate information: photograph, location, work authorization, relocation preferences, employment history, education, skills, licences, salary or availability preferences, application answers, CVs, certificates and other documents the candidate chooses to upload.
• Employer information: company identity, business type, locations, authorized contacts, verification material, vacancies, screening questions and recruitment activity.
• Hiring workflow information: applications, reviews, matches, consent decisions, introductions, interview details, outcomes, notifications and audit history.
• Technical information: IP address, device/browser information, access timestamps, diagnostic logs, security signals and necessary cookies or local storage.
• Communications and content: support requests, feedback, articles and other material submitted to LPG360.

3. Why we use information

We use information to provide accounts and profiles; publish and moderate vacancies; verify employers; process applications; support matching, consent, introductions and interviews; protect candidates; prevent fraud and abuse; secure and troubleshoot the Platform; communicate service information; comply with law; and improve LPG360.

Where applicable, processing is based on performance of our service agreement, legitimate interests in operating a safe recruitment platform, consent for optional visibility or introductions, and compliance with legal obligations. Candidates may withdraw optional consent without affecting earlier lawful processing.

4. Profile visibility and document sharing

Candidate contact details and uploaded documents are private by default. A candidate controls which eligible documents accompany an application or managed introduction. Employers must use candidate information only for genuine recruitment and may not build unrelated databases, market to candidates or disclose information without authority. Public previews must not expose private contact details or private documents.

5. Matching and future AI support

LPG360 may use structured rules and, in future, assisted matching tools to help identify potentially relevant candidates and vacancies. Matching is a recommendation, not a hiring decision. Country Managers, employers and candidates remain involved in review, consent and outcome decisions. LPG360 will provide additional notice before introducing any materially different automated-decision process.

6. Who receives information

• Verified employers and authorized hiring contacts, only as required for an application or consented introduction.
• Authorized LPG360 personnel and assigned Country Managers, subject to role and country restrictions.
• Infrastructure, authentication, storage, monitoring, communication and security providers acting under service arrangements.
• Professional advisers, regulators, courts or law-enforcement bodies where disclosure is legally required or necessary to protect rights and safety.
• A successor organization in a legitimate merger, acquisition or restructuring, subject to appropriate safeguards.

LPG360 does not sell candidate personal information.

7. International processing

LPG360 is a global platform. Information may be processed outside the user’s country. Where required, we use contractual, technical and organizational safeguards and apply mandatory local transfer requirements. Cross-border browsing does not itself confirm work authorization or eligibility.

8. Retention schedule

• Candidate CVs, certificates and supporting documents: 24 months after the latest relevant profile or application activity, unless the candidate refreshes the information, requests earlier deletion, or a legal hold requires longer retention.
• Application, matching, consent, introduction and interview records: normally 24 months after the final hiring activity, subject to applicable employment-record laws and disputes.
• Active account and company profile data: while the account is active and afterwards only for the period reasonably needed for closure, security, disputes and legal obligations.
• Security and audit records: normally 12 months, or longer where required to investigate an incident or comply with law.
• Quarantined or rejected uploads: normally no more than 30 days, unless required for an active security investigation.
• Backups: daily backups expire after 7 days and weekly backups after 35 days. Deleted information may remain inaccessible in encrypted backups until that cycle completes.

Retention periods may be shortened or extended where a country’s law requires it. At expiry, information is deleted or irreversibly anonymized using reasonable technical processes.

9. Your choices and rights

Subject to local law, users may request access, correction, export, restriction, objection, withdrawal of consent or deletion. Users can update much of their information directly from their profile. We may verify identity before acting and may retain limited information where law, fraud prevention, security or a legal claim requires it. Complaints may also be made to the relevant data-protection authority.

10. Security

LPG360 uses role-based access, country scoping, private document storage, upload inspection and quarantine, audit logging, rate limiting, monitoring, backups and other safeguards appropriate to the service. No internet service can guarantee absolute security. Users must protect passwords and report suspected unauthorized access promptly.

11. Cookies, analytics and abuse protection

We use technologies necessary for sessions, preferences, fraud prevention and platform security. With your permission, we use Google Analytics through Google Tag Manager to understand public page visits, approximate visitor countries, devices and traffic sources. You can allow or refuse analytics, or change your choice using Analytics preferences. Analytics is excluded from private recruitment workspaces; we do not send recruitment details, query strings or account identifiers through this integration. Google Firebase and reCAPTCHA Enterprise/App Check may process technical signals to distinguish legitimate traffic from abuse. Where local law requires consent for non-essential technologies, LPG360 will request it before activation.

12. Age requirement

LPG360 employment accounts are intended for people aged 18 or older. We do not knowingly create candidate or employer accounts for children.

13. Changes and contact

We may update this policy when the Platform, law or our processing changes. Material changes will be highlighted through the Platform or an appropriate account notice.

Privacy, security and data-rights requests: cc@lpg360.com.